Catalis Official Records Management
Catalis Official Records Management is a secure, cloud-based platform hosted on AWS that modernizes government recordkeeping by automating indexing and redaction with AI, enabling seamless e-recording and payments, enhancing public access through a self-service portal, and providing configurable workflows and advanced compliance reporting to improve efficiency, accuracy, and transparency for clerks, recorders, and registers.
Modernizing Public Records with Secure, Cloud-Based Technology
Efficient, accurate, and secure record management is essential for government agencies. Catalis offers a cloud-based, AI-enhanced solution that streamlines the entire recording process, from document submission to indexing and retrieval. Hosted on AWS, the platform ensures compliance, security, and accessibility, providing clerks, recorders, and registers with tools to enhance efficiency and improve public access.
Key Solution Highlights
Cloud-Based Efficiency
- Eliminates the need for costly on-premises infrastructure with a secure, cloud-native platform.
- Built on AWS for high availability, disaster recovery readiness, and compliance with government regulations.
- Automated updates and seamless scaling ensure uninterrupted access for staff and the public.
Automated Indexing & Redaction
- AI-powered automation for indexing and redacting sensitive information.
- Reduces errors, increases data integrity, and optimizes productivity with intelligent workflows.
- Maintains compliance throughout operations.
Seamless e-Recording & Payments
- Digital-first approach to document submission, eliminating paperwork and delays.
- Integrates with Catalis Payments and third-party providers to simplify fee collection.
- Users can submit, review, and approve records with ease.
Enhanced Public Access
- Self-service portal for searching, downloading, and purchasing records 24/7.
- Reduces administrative workload and improves public transparency through intuitive online access.
Advanced Reporting & Compliance
- Robust reporting tools provide actionable insights.
- Supports ADA compliance and the latest cybersecurity standards.
- Ensures data protection and accessibility for all users.
Features for Modern Government
Configurable Workflows
- Customizable document types, fee structures, and indexing standards.
- Role-based permissions for appropriate access and editing capabilities.
Mobile Accessibility
- Fully responsive web-based interface for access and management from any device, anywhere.
- Secure and efficient search and retrieval for officials and the public.
Batch Processing
- Processes large volumes of documents in batches with automated verification and indexing.
- Reduces manual workload and enhances efficiency while ensuring accuracy.
Integrated Online Help Center
- Comprehensive library of training materials, FAQs, and video tutorials.
- Self-service knowledge base for quick access to resources and ongoing support.
Empowering Government Through Technology
Catalis Land & Official Records transforms document management into an efficient, modernized process that enhances accessibility, security, and compliance. With automation and a cloud-based foundation, government agencies can ensure long-term sustainability while improving service delivery.
Customer Spotlight: Mesa County, CO
Mesa County, Colorado, transitioned to the Catalis Official Records Solution, moving away from an outdated system while continuing to deliver essential services. The county gained fraud alert notifications, e-recordings, and eliminated invoicing customers for online access.
Contact
Catalis welcomes inquiries regarding municipal project needs. Learn more about solutions modernizing governments across North America.
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