Meeting Management ROI Calculator
The Catalis Meeting Management ROI Calculator estimates municipal savings by reducing administrative hours for agenda preparation, amendments, minutes drafting, and printing costs, demonstrating potential annual staff time reclaimed (e.g., 75 hours) and cost savings (e.g., $1,500) based on user-inputted meeting frequency, staff wages, and industry benchmarks.
Calculate Your Savings
with Catalis Meeting Management
Catalis Meeting Management
ROI Calculator
See how much staff time and cost your municipality could reclaim
Where does your time go?
š Agenda preparationš Last-minute amendmentsāļø Minutes draftingš¢ Public notice compliancešļø Coordinating agenda submissionsā Action items & follow-up tracking
š”
Good news:
Your numbers
Clerk hourly wage ($)
ā+
Governing body meetings per year
ā+
Committee / other meetings per year
ā+
Admin hours per governing body meeting
ā+
Prep, distribution, amendments, follow-up
Admin hours per committee meeting
ā+
Prep, distribution, amendments, follow-up
Minutes drafting hours (per governing body meeting)
ā+
Often the biggest hidden cost
Your estimated annual savings
Hours returned to your team each year
75
That's like eliminating the admin for 19 meetings
Total value saved
$1,680
staff cost + printing
Admin time saved
48 hrs
prep, distribution & amendments
Minutes drafting saved
27 hrs
per year on post-meeting write-up
Printing cost saved
$180
paper & toner per year
Staff cost breakdown
Without Catalis Meeting Management
$2,640
With Catalis Meeting Management
$1,140
Annual savings
$1,500
āø View assumptions
Admin hours reduction: 50% (based on municipal clerk industry benchmarks)
Minutes drafting reduction: 75% (streamlined drafting workflows)
Committee meeting minutes: 1 hour assumed per meeting
Printing: $0.06/page Ā· Governing body: 30 pages, 10ā2 copies Ā· Committee: 5 pages, 2ā0 copies
All figures are estimates. Your results may vary.
Based on typical customer outcomes. Individual results may vary.
Curious to find out how much your agency could save?
Related Resources
Meeting Management: The Blueprint for Smarter Governance
Teresa Yeager December 3, 2025
Meeting Management for Department Collaboration
Teresa Yeager November 25, 2025
Meeting Management Driving Council Actions
Teresa Yeager November 19, 2025
Cloud-Native Meeting Management
Teresa Yeager November 10, 2025
Read More
Learn more about the Catalis solutions that are modernizing governments across North America.
